Wrestling with Reagent Lots
Happy Friday. 
I'm hoping to get some advice or at least some pointers on how you all are handling reagent/QC ordering and new lot confirmation.
My current situation: We have 7 departments that run ACT testing on the Hemochron. They all order for themselves..QC and reagent. It is quite an undertaking to find all new lots of reagent or QC that has been ordered, received and put into use.
Do any of you try to keep up with lots of reagents and QC that is ordered at the unit? If you do...How do you keep track of everything and ensure all testing (lot to lot, reagent/QC) is happening?
Do any of you order all supplies and dole them out as needed? How do you maintain minimum amounts of stock?
Thanks for all of your help in advance. I love our community!!
Erika
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Hi,
What I have done for our ACT's is do a standing order every 3 or 6 months. The reagent comes to me, I run the new lot and load to all Hemochrons. We have 4 units and 6 meters.
The reagent is marked as ready, and kept in a POC refrigerator in the main lab. Staff comes and gets what they need.
When I created the standing order, I looked at the volume from each area and split up the cost accordingly. This way they pay for what they use. Same with the QC.
Tonya
POC has taken over the ordering process for our departments. We set up a standing order for a specific lot # and set up shipments to arrive every 2-3 months for cuvettes. This minimizes different lots in the door and we have less cross over testing to be done. Product remains refrigerated in the lab and locations are restocked usually by POC. For QC, we contact the vendor for longest outdate and order accordingly, sharing product across testing areas since they handle their monthly requirement. We have 12 meters in active use in this hospital - and 3 in other sister facilities. We have to make sure that lot requirement is done for each CAP location. All devices are connected by RALS and the product is loaded into consummables and made avail to each testing site.
This seems to be working well. We had purchasing review how much $$ was spent in the previous year by areas ordering their own products and just had them move that $$ into our POC budget.