Reagent Tracking

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hi All!
How do you handle reagent tracking in your POC locations?

3 Replies

Mon Sep 21, 2026 at 11:24AM

sharepoint. It is awesome once you set it up. You can document receive, verification date, and first use date - whatever you need. you can add reminders so when the expiration approaches, you know to discard. Sharepoint enables your reagent tracking to be inspector ready also. I use to just do a future email to myself to remind myself when to throw away expired reagents.

Jeremy MacDonald

Mon Sep 21, 2026 at 11:55AM

Specifically regarding kits that need to be QC'ed prior to use for POC:

The Materials dept brings the kits to the lab to be QC'ed (these are waived test kits, HCG, Strep, Dipstick). The lab QC's them, documents this on a POC QC form. A QC label with date QC was performed, date of QC expiration, user ID who performed QC *and* a unique assigned kit number on each box. These kits are then returned to Materials dept and distributed to the floors. If the kit is not exhausted by the QC due date its the floor the floor is responsible to bring the kit back to the lab to be re-QC'ed by the floor staff. The POC dept "rounds" on the floors weekly which includes reviewing these kits.

Watching the users perform QC is a good way to also review their technique/following protocol.

Keishla Ackeret

Mon Sep 21, 2026 at 12:09PM

We have RALS which can track our reagents for us. When we have multiple sites using the same material, we have them put in a comment with their location. You have to do some searching and filtering to figure it out so, it's not as inspector ready as Sharepoint. However, we then do not have to enter the information anywhere else. Our devices will know when reagents expire and will not let the users do any testing with it so that is when they throw it away, if needed.

We haven't had any issues with this process before. We are inspected by CAP, JOINT, and CLIA. We also do monthly audits ourselves so if we see something expired, we throw it away.

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Reagent Tracking